PRIVACY POLICY

VERSION 17/05/2021

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1.   PRIVACY POLICY FOR YOUR PERSONAL INFORMATION

1.1.Purpose and coverage of this Privacy Policy

1.2.When do we collect your personal data ?

1.3.What personal data do we collect ? 

1.4.What are the purposes of the processing of your personal data ? 

1.5.What is the legal basis for processing your personal data ?  

1.6.Do we share and communicate your personal data to third parties ?

1.7.Is your personal data secure ?

1.8.How long do we keep your Personal Information ? 

1.9.Third Party Sites 

2.   WHAT ARE YOUR PRIVACY RIGHTS ?

2.1.What are your rights ? 

2.2.How to exercise your rights ?  - Your request 

3.   ADAPTATIONS AND QUESTIONS

3.1.Changes to our Privacy Policy 

3.2.Do you have any questions about our Privacy Policy ? 

4.   COOKIE POLICY

4.1.Cookie Statement

4.2.List of Cookies we use on our site

4.3.How to Disable Cookies

4.4.Opting Out of Commercial Cookies

4.5.Updates and Questions

4.6.Do you have any questions about our Cookie Policy ?

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PRESENTATION THE EVENT 

We are THE EVENT TEAM SRL, registered at the Crossroads Bank of Enterprises under the number

BE 0744.809.451, our :

Registered office : Chaussée de le Hulpe 150 in 1170 Brussels | Belgium

General e-mail address : info@the-event.be

Email address for RGPD : admin@the-event.be

Websites : www.the-event.be

 

DESCRIPTION OF THE SITE

The site www.the-event.be aims to provide information as precise as possible concerning the activities of the company. This information is given as an indication and is not exhaustive, subject to modifications made since it was put online. THE EVENT cannot be held responsible if, despite its efforts to update the site regularly, it contains omissions, inaccuracies or lack of updating.

The site www.the-event.be may contain hypertext links to other sites. THE EVENT does not have the vocation to follow the evolution of the linked pages, the company will not assume any responsibility for this fact.

 

INTELLECTUAL PROPERTY AND COPYRIGHT

THE EVENT is the owner of the intellectual property rights or holds the rights of use on all the elements accessible on the site.

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1.   POLICY OF PROTECTION OF YOUR PERSONAL DATA

1.1.Purpose and coverage of this Privacy Policy

The purpose of our Personal Data Protection Policy (the "Personal Data Policy") is to describe how we comply with the legal requirements for the protection of your personal data, and in particular the provisions of the General Data Protection Regulation (GDPR 2016/679).

We take the protection of your personal data ("personal data") very seriously.

This document sets out our Personal Data Protection Policy which describes (1) how we collect, hold, use and disclose your Personal Data when you communicate with us, by post, electronic mail (email/email), on the Internet or in any other way, (2) your rights and how to exercise those rights, and (3) the principles for updating this Policy.

Our Cookie Policy (the "Cookie Policy") is set forth in a separate document that describes (1) our Cookie Statement, and (2) the principles for updating this Policy.

1.2.When do we collect your personal data?

Third Parties (visitors, prospects, employees, customers, contractors) - Personal Data collected directly.

You provide THE EVENT with Personal Data directly when we make contact for any reason.

1.3.What personal data do we collect?

Personal data collected from third parties (visitors, prospects, employees, customers, subcontractors)

• Your last name, first name, address, email address, telephone number, title, industry/specialty, and, if applicable, company number.

Personal data collected for all ;

• Personal data exchanged during contacts

• Personal data related to billing

• Your comments, if any

• If applicable: your photograph or a video sequence in which you appear

• Via Cookies (see our Cookies Policy): personal data collected by Cookies as defined in our Cookies Policy.

1.4.What are the purposes of processing your personal data?

We collect your personal data in a transparent manner with respect to you, and we only collect the personal data that is necessary (principle of proportionality) and for a specific period of time (see under 1.h).

We use your personal data for the following purposes for the management and administration of our data base :

• to communicate with them by e-mail or by other means, for example about our agenda, events, announcements of activities and trainings, and services that we think may be of interest to them

• to publish a list of participants in an event, activity or training

• to manage unpaid bills and disputes

• to ensure the security and administration of our website and our business

• to improve our website to ensure that content is presented in the most effective manner for you

• to improve and develop new services

• to comply with legal and regulatory obligations to which we are subject, in particular to enable us to establish proof of a right or contract.

1.5.What is the legal basis for processing your personal data ?

The legal basis for the processing of personal data of visitors, prospects, employees, customers, subcontractors is our legitimate interest in carrying out such processing on the data of visitors, prospects, employees, customers, subcontractors.

The processing of personal data of third parties (visitors, prospects, workers, customers, subcontractors) is based on our legitimate interest in communicating to them events and services that we think may be of interest to them.

1.6.Do we share and disclose your personal data to third parties ?

We do not sell your personal data to anyone.

In order to inform you or to organize activities, trainings or events, we reserve the right to share your personal data with other organizations, which undertake at least (1) not to use your personal data for purposes other than those defined in the collaboration agreement (see under 1.d) without your prior, free, specific and informed consent, and (2) to include in each e-mail an option (opt-out) through which you can easily obtain removal from their mailing lists, at no cost.

By registering for activities, trainings or events that we organize ourselves or with other organizations, you agree to have your contact information (last name, first name, business sector/specialties, e-mail address) included in the list of participants.

If necessary, we reserve the right to use photos or video sequences taken during activities, training courses or events, in which you appear, in our Bulletin or Newsletter, on our website or on media managed by other organizations, according to the terms and conditions defined above; at any time you have the right to refuse this publication, by sending us a letter or a specific e-mail to our address.

In addition, for our protection, we reserve the right to access, read, preserve and disclose any personal data as necessary to comply with the law or a court order; to enforce or apply our agreements with you and other agreements; or to protect the rights, property or safety of ourselves, our employees, our members or others.

Finally, in certain circumstances, we may be required to disclose your personal data to respond to valid requests from public authorities, including to meet national security requirements or to enforce the law.

1.7.Is your personal data secure ?

We use appropriate technical, organizational and administrative security measures to protect any personal data we hold in our paper and computer files from loss, misuse and unauthorized access, disclosure, alteration and destruction.  

However, because no organization can guarantee complete security, manipulation or use that we have not authorized, hardware or software failure, and other factors may still compromise the security of your personal data.

1.8.How long do we keep your personal data ?

Personal data of third parties is retained for a maximum of 10 years from the last contact with the individual.

At the end of the retention period, and unless we are required by law or regulation to do so, in particular to enable us to establish proof of a right or contract, such personal data will be deleted from our computer and paper files.

By deletion, we mean the deletion of such personal data in our computer files and in the recycle garbage can, as well as the destruction of the paper file.

1.9.Third party sites

For your convenience, hyperlinks may be displayed on our website to other websites (the "Third Party Sites").  We are not responsible for the privacy practices (or equivalent) of Third Party Sites or companies that we do not control, and this Privacy Policy does not apply to those Third Party Sites or organizations.

Third Party Sites may collect personal data in addition to what we collect on our website. We do not endorse any of these Third Party Sites, the services or products described or offered on these Third Party Sites, or any content included on the Third Party Sites.  We encourage you to research and read the Privacy Policy (or equivalent) of each Third Party Site you visit to understand how those Third Party Sites use and protect personal information collected about you.

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2.   WHAT ARE YOUR RIGHTS REGARDING THE PROTECTION OF PERSONAL DATA?

2.1.What are your rights ?

Below is a list of your rights with respect to the personal data we process as a controller (the referenced articles are those of the GDPR Regulation - see also https://www.autoriteprotectiondonnees.be/comment-exercer-ses-droits-art-12-rgpd#) :

1. Withdrawal of your consent in cases where processing is based on consent (Article 7), you can withdraw your consent at any time.

2. Copy of your personal data (Article 15)You can ask us whether we are processing personal data about you, and where we are, you can ask us to obtain a copy of that personal data that is being processed.

3. Rectification or supplementation of personal data (Articles 16 and 19).  You may ask us to correct personal data concerning you that are inaccurate and to complete incomplete personal data, including by providing a supplementary declaration.

4. Request for erasure of your personal data (Articles 17 and 19).  You may request us to erase any personal data about you for which the legal requirements for processing do not exist or no longer exist.

5. Limiting the processing of your personal data (Articles 18 and 19).  You can ask us to limit the way in which we process your personal data.

6. "Portability" of your personal data (Article 20).  You can ask us for a copy of the personal data you have provided to us, and you can ask us to transfer that personal data directly to another controller you specify.

7. Objection to the processing of your personal data (Article 21).  You may object to the processing of your personal data for reasons relating to your particular situation.

8. Opposition to processing for the purpose of prospecting or direct marketing (article 21.2).  You may object to the processing of your personal data for canvassing or direct marketing purposes, including profiling to the extent that it is related to such canvassing or direct marketing.

9. Refusal to be subject to a decision based exclusively on automated processing, including profiling (Article 22).  You may object to being the subject of a decision based exclusively on automated processing, including profiling.

2.2.  How to exercise your rights? - Your request

You can send us your request by e-mail/email to the following address: admin@the-event.be, OR by post to our postal address.

For your request to be eligible, it must meet at least the following criteria :

1. Language : You must submit your application in one of the national languages or in English.

2. Your personal identification : You identify yourself with at least what we can consider a first and last name.

3. Identification of your request : Your request relates to one of the rights of the GDPR.

If one of these 3 criteria is not met, we will immediately inform you that the 3 eligibility criteria have not been met and that we cannot process your application.

Re 1.  Language : If the request is made in an ineligible language, we will send you a standard response to the most likely address found in the request (e-mail or postal address) and attach a copy of our Privacy Policy.

Re 2. identification : It is essential that we can identify you with sufficient certainty; therefore, you attach to your request:

• a copy of your identity card, AND/OR

• a copy of your driver's license, AND/OR

• a copy of your international passport, AND/OR

• any other proof of identity you choose

Re 3.  Request : Next, you describe precisely the purpose of your request, attaching, if necessary, evidence of your request (e.g. in case of a request for rectification).

If we can identify you with sufficient certainty, AND if we are responsible for the processing of your personal data, then we will process your request and respond to you within 1 month of your validated request.  If necessary, due to the complexity and number of requests, this period may be extended by 2 months; in this case, we will inform you of this extension and the reasons for the postponement within 1 month of your validated request.

If we cannot identify you with sufficient certainty, we will respond to you within 1 month of your request (except in the case of more complex requests), requesting additional proof of identification, such as your valid mailing address.

If we believe that we do not have any personal data about you, we will respond (within 1 month of your request) that you should direct your request to the controller of your personal data, and we will then close your request.

 

3.   ADJUSTMENTS AND QUESTIONS

3.1.Changes to our Privacy Policy.

We are constantly trying to improve our services in general and our website in particular, e.g. to take into account new purposes or changes in legislation; therefore we may have to adapt our Privacy Policy from time to time.

The date and version of the last update can be found at the top of this document.

3.2.Do you have any questions about our Privacy Policy ?

If you have any questions or concerns about our Privacy Policy, you can send us a detailed message by mail to our office or by e-mail to our address, and we will try to address your concerns.

 

4.   COOKIE POLICY

We take the protection of your personal data ("Personal Data") very seriously.

This document sets forth our Cookie Policy (the "Cookie Policy") which describes (a) our Cookie Statement, (b) the list of Cookies, (c) how to disable Cookies, and (d) the principles for updating this Policy.

A separate document sets forth our Privacy Policy (the "Privacy Policy") which describes (1) how we collect, hold, use and disclose your personal information when you communicate with us, whether by postal mail, electronic mail (e-mail), the Internet or otherwise, (2) your rights and how to exercise those rights, and (3) our principles for updating this Policy.

4.1.Cookie Statement

Our website www.the-event.be uses Cookies and comparable technologies (jointly referred to as "Cookies"). Cookies are small computer files that are stored on your device when you visit our site.

On your first visit to our site, and at regular intervals, you will be asked to accept the use of Cookies. 

Our site uses different types of Cookies: functional cookies, analytical cookies and marketing Cookies.

Functional Cookies are intended to make our website easier to use, more enjoyable for the visitor, and to give you a more personalized browsing experience; for example, Cookies that remember your choice of language. 

When you log on to our website, a functional Cookie is placed in your browser that allows us to recognize you as a visitor to our website and to tailor the content on our website to your personal circumstances. 

These functional cookies only identify your device for recognition purposes, but they are not able to identify you directly or track your browsing activity on other websites.

According to the law, you do not have to give your consent for functional Cookies.

Analytical Cookies collect information about the use of our website by visitors (pages visited, average time spent on the website, etc.) in order to improve the content of the website, to better adapt it to the wishes of the visitors and to increase its user-friendliness.

Marketing cookies track the browsing behavior of visitors and establish a user profile in order to personalize the browsing experience.  They allow us to show the user personalized advertisements. 

The information collected by marketing and analytical Cookies may be shared with third parties such as advertisers. 

Analytics and marketing Cookies will only be placed on your device if you agree (by clicking "Accept").  You can always delete them later.

 

As soon as you enter our website ;

 

• by clicking on "Accept", you agree to the analytical and marketing Cookies and therefore to the profiling and sharing of your data with third parties such as advertisers.

 

4.2.List of Cookies we use on our website are Functional Cookies | Analytical Cookies | Marketing Cookies

4.3.How to Disable Cookies

Disable Cookies via your browser settings.  Most browsers accept cookies by default.  However, you can set your browser to accept or reject Cookies on a case-by-case basis or to reject them altogether.

However, if you refuse to accept Cookies or if you delete those already saved on your device, you will no longer be able to benefit from some of the website's functionalities; in this case, we decline all responsibility for the consequences linked to the degraded functioning of the website.

As an indication, you will find below some advice on how to deactivate Cookies on your device. In case of difficulty, please consult the "Help" section of your browser where you will find further information on how to object to the use of Cookies and other similar technologies :

 

• For Internet Explorer: https://support.microsoft.com/fr-fr/help/17442/windows-internet-explorer-delete-manage-Cookies

• For Chrome : https://support.google.com/chrome/answer/95647?hl=fr&hlrm=en

• For Firefox : https://support.mozilla.org/fr/kb/activer-desactiver-cookies-preferences? redirectlocale=en&redirectslug=activate-desactivate-cookies

•  For Safari : https://www.apple.com/legal/privacy/fr-ww/cookies/

 

4.4.Refusing commercial Cookies

You can also visit www.youronlinechoices.com/fr/controler-ses-cookies/ proposed by the European Digital Advertising Alliance (EDAA) in order to refuse or accept the cookies used by the companies registered on this platform.

4.5.Updates and Questions

Will we change our Cookie Policy?  We are constantly trying to improve our services in general and our website in particular, e.g. to take into account new purposes or changes in legislation; therefore we may need to adapt our Cookie Policy from time to time.

The date and version of the last update can be found at the top of this document.

 4.6.Do you have any questions about our Cookie Policy ?

If you have any questions or concerns about our Cookie Policy, you can send us a detailed message by mail to our office or by email to our address, and we will try to address your concerns.

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